How to Integrate Monday.com with Google Calendar

Image: Postmodern Studio/Adobe Stock

monday.com is an outstanding project management platform. With it, you can create multiple workspaces that can contain dashboards, tables, charts, kanban, gantt, maps, forms, file galleries and much more. monday.com also offers automations and integrations.

One of these integrations is Google Calendar. If, like me, you depend on Google Calendar to organize your busy life, you might want to integrate these two platforms. With this integration, you can sync all your items and tasks with the external calendar to view everything in one convenient place.

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Google Calendar monday.com integration offers three different recipes for integration:

  • When an item is created or updated, monday.com creates an event in Google Calendar and syncs future changes to the board.
  • When someone is assigned to someone, create an event in Google Calendar and sync future changes from that board.
  • When an event is created in Google Calendar, create an item and sync future changes from Google Calendar.

The recipe you choose will depend on your workflow with both services. Just remember that if you have a very busy monday.com board (or a very busy Google Calendar), if you choose the wrong option, you could end up with a mess on your hands. So make sure you know what you need from this integration before moving forward.

What you will need to integrate

The only things you’ll need for this integration are both a monday.com account and a Google calendar to sync with. There you go… let’s integrate.-

First, make sure you’re signed in to your Google account associated with the calendar you want to integrate. Once logged in, go to your monday.com account and log in as well.

In your monday.com account, click the Integrate button at the top right of the window (Figure A).

Figure A

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monday.com integrations can be accessed from here.

In the resulting window (Figure B), find and click the Google Calendar entry.

Figure B

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Google Calendar integration is in the bottom row, third from the right.

In the following pop-up window (Figure C), be sure to click on the recipe you want to use as your sync option.

Figure C

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Select one of these three synchronization options for your integration.

Select your recipe and click Add to Board. You will then be prompted to sign in to your Google calendar (Figure D).

Figure D

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Connecting monday.com to Google Calendar.

You will then be prompted to select the Google account for the integration (Figure E).

Figure E

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If you have multiple Google accounts, make sure you select the correct one for this integration.

Go through the permissions wizard for your Google account and finally, when prompted, click Event to configure how the integration works (Figure F).

Figure F

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You must first configure the event display in Google Calendar.

This will open yet another popup window (Figure G), where you need to configure how the fields will be populated from the current table.

Figure G

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Configuring fields for Google Calendar entries.

Once you’ve added the required fields, click Done, then Add to Table.

And that’s all. You have successfully integrated monday.com with Google Calendar. If at any time you want to disable the integration, you can go back and click the ON/OFF slider (Figure H) to the OFF position to suspend synchronization.

Figure H

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Our integration is currently enabled.

Take advantage of this new synchronization between your monday.com boards and your Google calendar.

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